Party Supplies that Make Outdoor Entertaining a Breeze

We all love an outdoor summer party that's perfect in all ways. When we say "perfect," you must make it flawless by getting the right supplies. Now the right supplies involve the ones that are elegant, affordable, and easy to use. The problem with outdoor events is that you can't miss a single item because, unlike indoor parties, you can't grab something from the kitchen. So carefully make a party supplies checklist and vigilantly think of what you could need for the party.

If that sounds a little daunting, don't worry!

Here is a list of all the necessary supplies to make your outdoor party a breeze.

The Setup

Broadly classified, an outdoor party setup can be in two forms - one could be in a tent having an ambiance of an indoor-like set up with all the chairs and tables. The other setup is out in the open without any tents.

Installing a tent is a great option, but only for events like birthday parties, bridal showers, and weddings. For this type of setup, you'll need tents, balloons, balloon stands, cake stands, tables, chairs, and the rest that will be listed further. That's a long list, marking this type of setup as inconvenient and expensive if you throw a casual party. Plus, the tents take so much time to install and restrict your outdoor space to just the inside of the tent.

An alternative to this would be an open outdoor setup that requires a lot fewer supplies. For example, you can set up a casual outdoor party setting using:

  • Low boho picnic table
  • Blankets
  • Cushions
  • Curtains of organza or tissue fabric to create a backdrop
  • Green foliage to put on top of the backdrop
  • Artificial flowers

The low boho picnic table is a perfect substitute for the tent thing. The blankets and cushions will make the place comfortable and cozy, creating an atmosphere perfect for an informal gathering.

Create a backdrop using curtains in white or baby pink color. Then, on top of the hanging curtains, put green foliage and artificial flowers. This will be the photography spot of the event.


Decor plays a vital role in creating an overall vibe for your party. Here are some decor supplies that can be used in any outdoor event, no matter what the theme is:

  • Fairy Lights
  • Paper lanterns
  • Floating candles
  • Candleholders
  • LED lights
  • Frosted votive LED light holders
  • Paper pom poms
  • Banners
  • Confetti balloons
  • Green foliage and fresh flowers

Fairy Lights in Paper Lanterns

Regardless of your event, fairy lights put a beautiful glow into the surroundings. For an outdoor party, put them inside some paper lanterns and hang them above the picnic table.

Floating Candles in Hanging Holders

We are all in for it if you are fans of real flames. But that could cause inconvenience in an outdoor event, especially in windy weather. If that's the case, get some artificial floating candles and hanging holders. Make spots for hanging the holders and let the candles float inside them. Yes, they give almost the same effect as the real ones.

LED Lights

LED lights provide a hassle-free glow to your outdoor events with their warm, subtle sheen. Put them in frosted votive holders and illuminate your event conveniently.

Paper Pom Poms

Paper pom-poms are a cheap way of making hanging decorations. You can make them by yourself using colored crepe paper.


Party banners are totally optional. However, if you feel convenient, make a DIY banner and write something sarcastic.

Confetti Balloons

We are all bored of seeing regular balloons everywhere. So it's time to make your party decor shine with some confetti balloons.

Food and Drinks' Ingredients List

A party is incomplete without food and drinks. So serve foods like potato wedges, meatballs, crispy parmesan cheese, potato fries, chicken nuggets, french fry nachos with sour cream, chicken alfredo mozzarella sticks, fried pickle stuffed onion rings, or lasagne.

The dessert menu could include carrot cake, banana chocolate chip muffins, and no-bake cheesecake shooters.

For the drinks part, make something refreshing to please all the guests. Fill your drink dispenser with peach juice, watermelon soda cocktail, electric lemonade punch, or homemade slushies. To keep the drinks cold throughout the event, take an insulated small bucket full of ice with you.

Take inspiration from these menu ideas and list the ingredients accordingly.

Place Setting

No matter how delicious a meal you have prepared is, the guests will not notice it if you don't serve it correctly. Set up an elegant place setting using beautiful dinnerware and statement tablecloths.

We suggest you only use compostable dinnerware, so you don't have to bring the utensils back home. Here is a list of the biodegradable party supplies you will need for an elegant place setting with links to the products, so you don't have trouble finding them.

Remember, you can't compromise on the quality of your dinnerware. So instead, get premium quality party supplies from The Kaya Collections. The beauty of its products will take care of your party tables' aesthetics while you can manage other affairs.

Table Decorations

Place a centerpiece on the table to complete its look. Make a simple centerpiece using:

  • A tall glass
  • Fresh flowers
  • Candles

In a tall glass, stand tall freshly picked flowers and put candles by its side. If you have a long table, you can make multiple centerpieces using glasses and flowers and put them at a certain distance on the table.

Party Favors

Saying goodbye to your guests with a gift is always appreciated. The guests feel respected and honored when they receive favor from the host, even if it's a small gift. You will need:

  • The gift, obviously
  • Gift wrapping paper
  • Homemade goodie bag
  • Printed tag of the person's name with a lovely note

These are all the supplies that you will need to throw a successful outdoor party. But, of course, you can always add or cut something out of this list, whatever floats your boat.